National Medical Association 2023 Annual Convention and Scientific Assembly

The National Medical Association’s (NMA) Annual Convention and Scientific Assembly attracts more than 2,500 leading African American physicians, physician executives, health professionals, academicians, and scientists from across the country each year and offers exhibitors a targeted audience in over 26 specialties, including primary care and surgery who are institution-based or work in private or group practices.

Exhibitors who partner with NMA will benefit from the exposure to the largest gathering of African American MD’s, DO’s, DPM’s, physician executives and specialists with buying power or are influential in decision making for their institution or practice.

NMA 2023 Convention and Scientific Assembly is:

  • Cost-effective
  • A Powerful Resource
  • Home to a Professional Community

NMA 2023 Convention and Scientific Assembly allows you to:

  • Strengthen current customer relationships
  • Capture new leads
  • Increase brand loyalty
  • Highlight new products and innovations

Exhibitor Prospectus

Annual Convention and Scientific Assembly

Attendee Demographics

Based on 2021 attendee data.
2022 attendee demographics are coming soon.

Primary Care

Community Medicine and Public Health, Family Practice, Internal Medicine, Obstetrics & Gynecology, Pediatrics

Surgical Physicians

Neurology/Neurosurgery, General Surgery, Plastic and Reconstructive Surgery, Orthopedic Surgery

Specialty Physicians

Allergy and Immunology, Anesthesiology, Dermatology, Emergency Medicine, Ophthalmology, Otolaryngology, Women’s Health, Pathology, Physical Medicine and Rehabilitation, Psychiatry and the Behavioral Sciences, Radiology, Urology

Health Professionals

Aerospace/Military Medicine, Basic Science, Physician Executives, Residents/Medical Students, Podiatrists, other Health Professionals

74% NMA Physicians are Board Certified

Exhibit Information

Hyatt Regency New Orleans

Session: July 29 to August 2, 2023
Exhibit Dates: July 30 to August 1, 2023

20:1 Attendee-to-Exhibiting Company Ratio

100 Exhibiting Companies

2,500+ Professionals

10 Exhibiting Hours

2023 Exhibiting Opportunities

Complete the Exhibitor Application for rules & terms.
(10’ x 10’ and 10’ x 20’ booths include carpet, 6’ skirted table and 2 chairs and wastebasket.)

Standard Booth $3,800
Premium Booth $4,000
Corner Booth $3,950
First-Timers Booth $3,400*
Non-Profit/Publisher Booth $2,400* (must provide a 501c(3) form)
Island Booths $35.00 per square foot
Logo Enhancement $500

*First-timers, non-profit, and publishers will be assigned inline booth locations.

Exhibitor Benefits
  • Access more than 2,500 physician executives, health professionals, academicians, and scientists.
  • Four (4) registrations per 10’ x 10’ – registered company staff personnel may attend sessions where space allows, however NO CME credits will be offered. CME can be purchased separately during the registration process. Additional badges can be purchased for $200.
  • Unopposed exhibit hours – giving you the opportunity to meet exclusively with attendees.
  • Annual Convention Program listing* includes a 50-word description and company name in print and online.
  • Complimentary Convention Program Book.
  • Exclusive exhibitor promotional opportunities.
  • Exclusive exhibitor housing rates.
  • NMA Bingo! Exhibit Hall Activity Game – drives attendees to your booth.
  • Pre- and post-conference attendee mailing using NMA Mailing House for a one-time use of your NMA approved marketing material. Production and mailing cost is the responsibility of the exhibitor.
  • Opportunity to purchase an Exhibitor Description Enhancement*.
  • Opportunity to purchase branding and advertising opportunities from the NMA 2023 Prospectus or NMA365 Program.

*If description is received by July 1, 2023.

Important Dates & Deadlines

February 2023

  • Housing opens

February 17, 2023

  • Deadline for priority exhibitor placement

April 28, 2023

  • Final payment for exhibit space due
  • Deadline to cancel or reduce exhibit space

May 2023

  • Exhibitor registration opens

June 30, 2023

  • Advance Warehouse shipping starts
  • Deadline to submit Exhibitor-Appointed Contractor form
  • Deadline to submit booth activities form
  • Deadline to submit exhibitor’s certificate of insurance
  • Deadline to opt in for NMA Bingo

July 9, 2023

  • Deadline for Shepard Advance Order

July 23, 2023

  • Deadline to ship to Advance Warehouse

July 29, 2023

  • Direct on-site shipping opens
  • Exhibitor Move-In
    8:00 AM – 5:00 PM

July 30, 2023

  • Exhibitor Move-In
    8:00 PM - 12:00 PM
  • Exhibit Hall Opening
    5:00 PM – 7:00 PM

July 31, 2023

  • Exhibit Hall Open
    11:00 AM – 3:00 PM

August 1, 2023

  • Exhibit Hall Open
    11:00 AM – 3:00 PM
  • Exhibitor Move-Out
    3:00 PM – 8:00 PM
  • Exhibitor / Sponsorship Survey deployed

August 19, 2023

  • Deadline to submit Exhibitor/Sponsorship Survey
*Dates are subject to change.

We look forward to working with you!

Contact Us for Any Questions

A. Fassano & Company

Dana Olson
Exhibit and Sponsorship Opportunities

Olivia Philippone
Sponsorship Fulfillment and Logistics

Debra Maines
Exhibit Logistics

Cecilia Manley
Invoicing and Payments

NMA Corporate Office
8403 Colesville Road, Suite 820
Silver Spring, MD 20910

Hyatt Regency New Orleans
601 Loyola Ave
New Orleans, LA 70113

Shepard Exposition Services
1531 Carroll Drive
N.W. Atlanta, GA 30318

LD Miller & Associates
Lois D. Miller, CAE
Meeting Planner

Exhibitor Registration & Lead Retrieval
Lead Retrieval
Fax: 972-349-7715