Exhibitor Prospectus

A 50% deposit is due with applications submitted on or before February 28, 2027.
Applications submitted on or after March 1, 2027, require 100% of the total cost with the application.

Full payment is due on March 1, 2027.

Applications accepted until June 11, 2027.

Cancellation/Reduction Policy for Exhibit Space

• Notification of an exhibitor's decision to cancel or reduce booth space must be submitted in writing to Exhibit Management. If an exhibitor cancels space on/or before December 31, 2026, ADA will retain the entire deposit or 50 percent of the rental fee plus a 10% administrative fee assessed on the full booth fee. If space is canceled after December 31, 2026, the exhibiting company will be required to pay 100 percent of the total contractual obligation which includes the 10% non-refundable administrative fee.
• If an exhibitor reduces contracted booth space, the unused booths will be regarded as canceled, and the above fee schedule will be applied to the exhibitor for such portion of the space.
• Failure to pay any required deposit or invoice issued under the signed contract constitutes a breach of contract. The Exhibitor remains financially responsible for the exhibit space purchased as per the terms of the Cancellation/Reduction Policy. If payment is not made per the Payment Policy/Schedule, ADA may cancel the contract, resell the space, and collect all amounts owed under the Cancellation/Reduction Policy. All payments of prior event balances and any other outstanding obligations owed to ADA, including cancellation/reduction fees, must be paid in full to be eligible to apply and contract for any space at the 2027 Scientific Sessions or future ADA events. The ADA reserves the right to apply any booth payment toward outstanding debts.

Included with Booth Purchase

• One corporate delegate badge per each 10' x 10' booth purchased (allows full access to sessions, but cannot claim CE credit; not to exceed 10 per company).
• An allotment of complimentary ‘Exhibit Hall’ booth personnel badges (allows access into the exhibit hall only).
• Attendee “Preview” lists will be emailed regularly in May and June leading up to the meeting which will include attendee's name, credentials, affiliation, city, state, and country to help you better staff your booth with the appropriate literature and/or multi-lingual staff. These lists do not include contact information and is expressly for planning purposes only.
• Exhibitors also receive a post-show attendee report which will include attendee's name, credentials, affiliation, city, state, and country.
• Exhibitor listing will appear in the Mobile App*. Product descriptions will be included in the mobile app.
• Standard flameproof booth equipment: pipe and drape back wall (8' high) and draped side rails (3' high).
• 7" x 44" identification sign with company name and booth number (for linear booths only).
• Booths 300 sq. ft. or less will receive an identification sign.
• Booths larger than 300 sq. ft. may receive an identification sign upon request.
• Aisle carpeting provided and cleaned daily. Booth carpet is required for all exhibits and may be ordered from the vendor.
• Priority points toward selection of exhibit space for the 2028 Scientific Sessions.
• Access to the Exhibitor Resource Center.
• Ability to purchase pre- and post-show attendee list*.
• Security for the perimeter of the exhibit area will be furnished by ADA during the show.

*Deadlines apply