EXHIBITOR PROSPECTUS

WHY EXHIBIT?

Consortium
ASE Scientific Sessions gathers physicians, sonographers, researchers, veterinarians, and other healthcare providers with direct and/or influential purchasing power in hospitals, private clinics, and university settings offering exhibitors a targeted audience interested specifically in cardiovascular ultrasound. Attendees look to the American Society of Echocardiography and its exhibiting partners to provide the latest technological advancements and education in the diagnosis and management of all aspects of cardiovascular disease.

Attendee Sourcing
Exhibitors who partner with ASE will benefit from exposure to the largest cardiovascular ultrasound membership society with key cardiology decision-makers. In addition to the over 17,000 ASE members, an extensive prospect list of over 30,000 will receive promotional engagement about the exciting meeting planned from first-rate educational programming, poster presentations to exhibits, industry-led education, and numerous networking opportunities.

Niche Marketplace
Device, technology, and medical equipment suppliers and pharmaceutical companies choosing to exhibit at niche professional development conferences like ASE Scientific Sessions yield greater ROI in generating new business than all other forms of marketing, including exhibiting at more broad-based exhibitions. By bringing together the right exhibitors and buyers in the same location, ASE delivers a powerful and effective marketplace for healthcare professionals to find the latest and most innovative products and technologies in the cardiovascular ultrasound field.

Exhibitors will have the opportunity to interact with the largest cardiovascular ultrasound membership community including clinicians, hands-on physicians, and sonographers with direct and/or influential purchasing power in hospitals, private clinics, and university settings.

Join the celebration of our milestone 50th anniversary in 2025 by exhibiting at
ASE 2025 Scientific Sessions!

Only contracted exhibitors may purchase sponsorships and/or business suites, with the exception of ASE Industry Round Table partners on a case-by-case basis.

EXHIBIT INFORMATION

Music City Center
201 Rep. John Lewis Way S
Nashville, TN 37203

Meeting Dates
Friday, September 5 - Sunday, September 7, 2025

Echo Expo Dates & Times*

Friday, September 5 1:30 PM – 4:00 PM
4:00 PM - 6:00 PM (President's Reception)
Saturday, September 6 10:00 AM – 5:30 PM
Sunday, September 7 8:00 AM – 2:00 PM

Exhibit Booth Rates

  • Standard In-Line Booth: $36.00/SQ FT
  • Standard In-Line Booth w/Corner: $37.50/SQ FT
  • Premium Booth: $42.50/SQ FT
  • Island Booth: $42.50/SQ FT
  • Public Service Booth – Non-Profit** (Standard In-Line Booth): $10.50/SQ FT
  • Business Suites: $40.00/SQ FT

*Times are subject to change based upon final agenda for ASE 2025.
**Qualifying applicants' focus must be on patient awareness, research, or recruitment. The selling of ANY commercial products is PROHIBITED under this rate.

ASE 2024 SCIENTIFIC SESSIONS BY THE NUMBERS

AUDIENCE

  • ASE 2024 Scientific Sessions had more than 2,300 attendees consisting of primarily clinicians, hands-on cardiologists, and cardiovascular sonographers who work with patients in hospitals, private clinics, and university settings.
  • Over 40 countries represented by high level medical professionals that make key purchasing decisions within their facilities, diagnose, write prescriptions, and make treatment recommendations for their patients.

ATTENDANCE METRICS

Main areas of practice:
Adult Echocardiography
Anesthesiology
Cardiac Sonography
Critical Care
Electrophysiology/Heart Rhythm Specialties
Emergency Medicine
Fetal And Pediatric Echocardiography
Geriatric Cardiology
Internal Medicine
Interventional Cardiology
Intraoperative Cardiology
Intraoperative Echo
MRI
Neurology
Nuclear Cardiology
Nursing
Pediatrics
Radiology
Research
Thoracic Surgery
Vascular Medicine
Veterinary Medicine

Professional Roles

Domestic vs. International

PAST EXHIBITOR REVIEWS

“ASE Scientific Sessions is one of the best shows we attend each year. The participants are very engaged and ASE does a great job of driving traffic into the exhibit hall with the President's Reception and breaks in the hall. The staff are well organized and provide a wide variety of opportunities to engage with participants in both a formal and informal setting….For vendors who are focused on cardiovascular ultrasound, this is the most valuable show. Very focused and engaged audience.”
GE HealthCare (Cardiovascular Ultrasound Division)

EXHIBITOR BENEFITS

All exhibiting companies at ASE Scientific Sessions receive the following benefits:

  • Opportunity to purchase the ASE membership mailing list at a discounted rate prior to ASE Scientific Sessions. *
  • Complimentary one-time use of the ASE Scientific Sessions Pre and Post conference attendee mailing list, available after August 5, 2025. *
  • Complimentary listing in the ASE Scientific Sessions Mobile App.
  • Complimentary listing of company name, contact information, and website link on the ASE Scientific Sessions webpage.
  • Designated number of Complimentary Exhibitor Badges:
    • Four (4) Complimentary Exhibitor Badges per 10’X10’ (or 100 sq ft up to 1,599 sq ft).**
    • 84 TOTAL Complimentary Exhibitor Badges MAX for booths 40’ x 40’ (1,600 sq ft) or larger.**
  • Discounted rates on exhibitor housing AND sub-block housing.
  • Gain additional recognition through special exhibitor-only sponsorship opportunities.
  • Traffic drivers including the Science & Technology Theaters, ePosters, and the FASE Lounge.
  • Earn priority points toward premium exhibit space selection for future ASE live events.
  • Opportunity to be featured in an official ASE press release distributed to all ASE members, trade media, and posted on the ASE website in advance of ASE 2025 Scientific Sessions.

*Public service space exhibitors are not eligible for these two mailing list promotions.
**CME NOT included.

IMPORTANT DATES & DEADLINES*

JANUARY 2025

January 10

  • Priority Point Deadline
    Submit your exhibit space application on or before January 10, 2025, for priority booth assignment.

JULY 2025

July 5

  • Enhanced Exhibitor Listing Content/Artwork Approval Due

July 15

  • Exhibitor Company Description & Logo Due

AUGUST 2025

DATE TBD

  • Freeman (General Service Contractor) Advance Order Deadline
    Order early to take advantage of advance order discount rates.

SEPTEMBER 2025

Exhibitor Move-in

September 4 8:00 AM - 5:00 PM
September 5 8:00 AM - 10:00 AM**

Exhibit Hall Hours

September 5 1:30 PM - 4:00 PM
4:00 PM - 6:00 PM

The President's Reception will include entertainment including live music and a cake cutting ceremony with a toast to 50 years of the American Society of Echocardiography, and fun for the ASE community!
September 6 10:00 AM - 5:30 PM
September 7 8:00 AM - 2:00 PM

Exhibitor Move-out

September 7 2:01 PM - 8:00 PM
September 8 8:00 AM - 12:00 PM

*Dates and times are subjected to change.
**All crates must be off the floor by 10:00 AM on Friday, September 5. NO EXCEPTIONS.

Meet the Team

Contact Us for Any Questions

Dana Olson

Exhibit and Sponsorship Opportunities
856-302-0893 dana_olson@afassanoco.com

Lori Poole

Exhibit Operations
856-208-7960 lori_poole@afassanoco.com

Olivia Philippone

Sponsorship Fulfillment and Logistics
856-344-9040 olivia_philippone@afassanoco.com

Natalie Duncan

Educational Grants
856-513-9652 natalie.duncan@blackwoodcme.com

Cecilia Manley

Invoicing and Payments
856-481-0626 ASEprocessing@afassanoco.com