Attn: Exhibitor Liasion
Important Need to Know Info

Please share with your exhibits team.

The American Physical Therapy Association thanks you for exhibiting at APTA CSM. Please review the important and time-sensitive information below. If you have questions, contact our team members listed in each subheading or at the bottom of this email.

Programming

Attendees will have access to hundreds of educational sessions, posters, and a large exhibit hall. CLICK HERE to view the full APTA CSM Programming Schedule and conference highlights.

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Registration and Housing—Official Partner—SPARGO, Inc.

Registration
After your booth is confirmed by our team, you will receive an email from APTA's registration partner, SPARGO, Inc. You can gain access to the registration site through the APTA CSM Exhibitor Resource Center using your exhibitor password.

Each commercial exhibiting company will receive five complimentary exhibitor badges for every 10-foot by 10-foot booth space purchased. You may purchase additional exhibitor badges for a fee of $75 each.

Each nonprofit exhibiting company will receive three complimentary exhibitor badges for every 10-foot by 10-foot booth space purchased. You may purchase additional exhibitor badges for $75 each.

Substitutions and name changes can be made online throughout the conference. Complete contact information will be required for each registrant, including full address, email, phone number, and registrant profile data. Registration records that have not been completed properly will be considered incomplete and badges will not be issued. Please note that email addresses must be unique for each registrant in your group. Email addresses used more than once will be identified as a duplicate and will prevent you from completing the registration.

Booth personnel must be employees of the exhibiting company or designated representatives of the exhibiting company. APTA will review registration lists for each exhibitor. If the quantity of registrations exceeds a reasonable number for your booth size, APTA reserves the right to cancel excess badge registrations. APTA will notify the exhibitor regarding the review and provide an option to modify the number of booth badges prior to cancellation.

Exhibitor badges provide access to the exhibit hall only. Exhibitor badges are not eligible for CEUs. All booth staff/setup crew must have a badge to gain access to the exhibit hall starting Tuesday, Feb. 13, at 8 a.m. The exhibit hall will open to attendees on Thursday, Feb. 15, at 9:30 a.m.

Housing
If you have not already completed your housing reservations, please CLICK HERE. Please note you will receive an extra one point toward your priority points if you book within the room block by Nov. 25, 2023.

Exhibitors requiring less than 10 rooms may reserve individual reservations.

All room reservations will require an advance non-refundable deposit equal to one night's room and tax. The deposit is applied to each individual room account and will be charged on or after Thursday, Jan. 18, 2024. Deposits are only refundable for cancellations received by 5 p.m. ET, on Jan. 17, 2024.

Exhibitor room blocks are available to exhibitors reserving 10 rooms or more.

All exhibitor room reservations will require an advance non-refundable deposit equal to one night's room and tax. The deposit is applied to each individual room account and will be charged on or after Friday, Dec. 1, 2023, at 5 p.m. ET. Exhibitors may make changes to their room reservation until Wednesday, Jan. 17, 2024, at 5 p.m. ET; however, deposits are only refundable for cancellations received by Friday, Dec. 1, 2023, at 5 p.m. ET. No refunds will be issued.

If you have questions or need assistance regarding exhibitor registration and/or reserving hotel rooms, please contact our official registration and housing partner:

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Sponsorships

Exhibiting at APTA CSM is a unique opportunity to reach thousands of physical therapy professionals seeking the latest products, solutions, continuing education, and employment opportunities. Once you've submitted your booth application, contact Meredith Turner to find out how your company can elevate your exposure beyond the exhibit hall. CLICK HERE to explore sponsorship opportunities!

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Company Certificate of Insurance/
Exhibitor Appointed Contractor Certificate of Insurance

Each exhibiting company is required to insure itself against property loss or damage and against liability for personal injury. The following are the minimum limits:

Exhibitors using an Exhibitor Appointed Contractor for booth set up must fill out this form, also located in the Exhibitor Resource Center. You will need your company password to access the Exhibitor Resource Center. If you have misplaced or forgotten the password, please contact Katarina Herrmann, 856-302-0887.

Submission deadline: Nov. 10, 2023

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Island Booth Schematics

Exhibitors assigned to island booths are required to submit floor plans and schematics to APTA Exhibit Management for approval. Review the Elevation Schematics Rules & Regulations.

Submission deadline: Dec. 1, 2023

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Company Listing in Mobile App

CLICK HERE to submit your complimentary mobile app company/products description and company logo. If you do not submit this information, your company will not be listed.

Submission deadline: Dec. 1, 2023

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Pre- and Post-Registrant Mailing Lists

You may request the pre- and post-registrant list to gain an additional touch point with our attendees. Please click on the links below to access the forms and return to Julie Hilgenberg.

• Attendee pre-registration list—due Dec. 1, 2023
• Attendee post-registration list—due March 31, 2024

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Official General Contractor and Exhibitor Services Kit—Freeman

Freeman is the official general contractor for APTA CSM. For your convenvience, the Freeman exhibitor service kit is now located in the APTA CSM Exhibitor Resource Center, which contains all the information you need to place your orders for carpet (required), furnishings, electricity, computers/AV, internet, and all other booth services. The Exhibitor Resource Center can be accessed with your company password. If you have misplaced or forgotten your password, please contact Katarina Herrmann, 856-302-0887.

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Exhibitor Rules and Regulations

CLICK HERE for the APTA CSM 2024 Rules and Regulations.

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WARNING—Scams and Solicitations

Over the next few months, you may be contacted by unscrupulous companies in these areas misrepresenting themselves as partners or even staff of APTA. Most are scams, and we strongly discourage you from working with them.

• Travel agencies
• Housing agencies
• Attendee lists-please note that APTA does not release our attendee list or exhibitor lists to any of these companies
• Sponsorships and networking events
• Websites

We've included a list of our official partners below. If you are contacted by anyone not on this list, please contact Katarina Herrmann or Julie Hilgenberg for guidance.

Official APTA CSM Partners:

• A. Fassano & Company (Booth and Sponsorship Sales)
• Freeman (General Contractor)
• SPARGO, Inc. (Registration and Housing)
• Boston Convention and Exhibition Center (Facility Services)
• YGS Advertising (APTA Publications)
• Your Membership/Community Brands (APTA Career Center)

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Security

General security will cover entrances only during move-in, show hours, and dismantling hours. Every precaution will be made to protect exhibit booths. However, each exhibitor is responsible for the security and protection of their products, display materials, and personal items at all times. Please report any instances involving theft or disturbances on the exhibit floor to the security guard on duty or your APTA exhibits team.

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Payment Deadline

If your booth was not paid in full as of Sept. 15, 2023, you will not be approved to set up for the meeting or receive any of your exhibitor benefits. To make a payment, please visit My Account at your earliest convenience to avoid these consequences.

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